7-Step Quick Setup Guide
Welcome to Bemacash!
This Quick Setup Guide will help you get your register up and running in 7 easy steps. It will walk you through the basics and take you from setting up your account to ringing up sales and accepting payments.
If at any point you have questions that cannot be answered by this guide or the support site, feel free to email us at firstname.lastname@example.org and a member of our support team will get back to you as soon as possible.
1. Create Your Account
Use the signup link provided by your reseller and click on the Sign-Up button.
Fill in your email address / user name / password and click Sign-Up to continue.
Continue with the sign-up process, filling all mandatory additional information in the webpage.
You will receive an activation email from Bemacash after you complete the Sign-Up Process; you can activate your shop from there.
*If you do not receive the activation email from Bemacash, it may be in a junk/spam folder.
2. Activate Your Register
In order for you to sign-in to the tablet or Bematech Android AIO device, you must first activate your register. To do so, go to the Registers Management tab by clicking the Store icon on the top and selecting "Registers", next, click the + Add new button to add a new register.
Fill out Register ID (2 digits, 01-99) / Register Serial / Register Description.
Your Register Serial Information can be found on the top right corner of the "Sign-In" screen of Bemacash from your Android Device:
- Note: The letters are case sensitive (keep them lower case if they are lower case).
- Also, be sure to include the dashes.
Note: After adding the first register, it will be in a pending state. Your reseller will need to activate your register from their reseller portal in order to complete the registration process. You will not be able to log into the android device without this activation.
3. Add an Employee
Add your first Employee
Once the register is added, you will need to create an employee in your store (cashier/manager/sales, etc.) before you can sign-in. Click the Store icon on the top then select “Employees Management” from the drop down list; next click the + Add new button to add a new employee.
Note: If your store has multiple shops enabled, please refer to the 'Multiple Shop' section for how to add an employee.
In the form below, you will input employee's basic information: Name, User ID and Password.
The system supports different permission levels applied to each employee. You can later adjust these levels individually by going to the Employees Management screen.
See section 'System Permissions' for more information on this.
4. Create an Inventory Item
On the toolbar, click on the Store icon and select “Inventory Management”.
Click the +Add new button on the top right and the system will show the screen to input item parameters.
The system groups Items into Categories, which are then grouped into Departments. This allows you to better organize your portfolio for reporting purposes.
See section 'Departments and Categories' to learn more about how Categories and Departments are created on the system.
Mandatory fields are:
Item Description --> Will be shown on the Sales Receipt and in Reports generated by the system
Department --> Check Topic 'Departments and Categories' for more detailed information.
Category --> Check Topic: 'Departments and Categories' for more detailed information.
Unit label --> Unit of measure for this item (pcs, lbs, pkg, etc.)
Active --> Option that allows user to disable the item for Sales purposes.
Fixed Price: Set price from the server database
Open Price: Cashier will enter the price at the point of sale. This price will often change for each transaction
Ex: Deli Environment - create a generic Sandwich Item. The cost of the Sandwich Item will vary depending on what type of sandwich is ordered and what ingredients are included on the sandwich. When the cashier rings up the sandwich, they can easily input the appropriate price of the sandwich at the point of sale.
Discountable (YES/NO) --> By default, all items can have discounts applied to them. If you have an item that you do not want discounts to be applied to (i.e., profit known to be low), you can select NO for this option.
Discount Type and Discount --> If you want to apply a daily discount to a particular product, you need to change these two fields.
Taxable --> By default all items are taxable. You can select NO for this option to not apply taxes to particular products.
Tax Group --> Tax percentage applied to this product. Product is pre-populated with Store’s default Tax %. See topic 'Configure Tax Groups' for more information on Tax Group Management.
Optional fields are:
EAN/UPC Code --> A product barcode (EAN/UPC).
Product Code --> If you identify a product other than with UPC/EAN codes.
Eligible for Commission --> When store commissions are enabled, this option allows a product item or service to pay commission to a salesperson.
Commission (%) --> If an item is eligible for commission, this is the percentage paid to the salesperson for selling this product/service. See topic 'Commission' for more information on how the system handles commission rules.
Serializable --> If you need to control the serial number for a particular item (warranty / returns / tracking purposes), this field must be activated.
Code Type --> If the store is configured as a Wireless Shop, 3 code types are supported:
Serial Number: any alphanumeric string
IMEI: Uniquely identifies a cell phone
ICCID: Uniquely identifies a SIM card
Stock tracking --> Items that you want to control your stock/inventory should have this option set to YES. Once this option is turned on the fields ‘Available Quantity’, ‘Minimum Quantity’ and ‘Recommended Order Quantity’ will become enabled.
Available Quantity --> Quantity on hand
Recommended Order Quantity --> Ideal inventory level for this product
Minimum Quantity --> Quantity for which the system would warn cashier about low level inventory (Re-stock Reports)
86 Item /Limit Availability --> If enabled, this item cannot be sold if the available quantity is 0.
EBT Eligible --> Enable or disable whether this item is eligible for EBT sale.
Bonus Points --> How many loyalty points are received when this item is purchased.
Exclude from Loyalty Plan --> Enable or disable whether this item is eligible to add loyalty points for the customer.
Printer --> Select the kitchen printer alias that you would like to send order tickets to.
Modifiers --> Click on Add group to create your first modifier group. Note: Items must have a modifier group.
5. Sign-in to the Register
After launching the Bemacash App, you will be prompted for cashier credentials. Sign-in using the Login and Password you created when adding your first Employee/Manager.
Once you sign-in, you will be taken to the Main Dashboard.
6. Ring up a Sale
Before you can operate your Register, you must open the Shift. You can do this by clicking on the blue lock button on the right side of the screen.
If the current logged-on user does not have permission for that, you will be prompted for credentials of a user with accessibility to Open/Close shift. (If done that way, a message will appear on the top of the screen that reads: “Temporarily logged in as Manager”.)
You will enter a deposit amount (starting cash amount) for the cash drawer and then the cash drawer (if configured) will pop open.
Close the cash drawer to finalize this operation. Click on the “Exit” icon on the top of the screen to log-off as manager.
Once the shift is open, the “Register” Button will become enabled and you can begin your sales operations. The Dashboard will change to show information about Shift Duration, Cash Drawer Status and Sales information.
Bemacash supports two different views for the POS register: Quick Service and Retail (this can be changed under settings in the Web Portal).; The difference is how you ring up an item on the system.
If you are working with the Retail Interface, there will be a list view that displays the items as they are rung up, an information panel on the top right with your subtotal, discount, and tax, and operation buttons for tendering, voiding an order and placing an order on hold.
If your store is configured in Quick Service View mode, the main user interface will be similar to the one below.
Quick Service Interface
Items are grouped into Categories which are displayed on the left side. You can scroll up and down with your finger to browse through all of the active categories.
When a Category is selected, all available items in that particular category are displayed on buttons on the bottom panel. Scroll horizontally to move to a different page (if the current panel is complete).
To Ring an item on the screen just click on its button and the item will be added to the Order pane.
You can also search for items by their Item Code (+ button) or by searching for the item by Product Name (Magnifying Glass button)
There are 4 ways to ring up an item using this mode:
- Key-in the Item Code
- Search by Product Name (Magnifying Glass button)
- Browse Categories
- Scan product using Barcode
Key-in the Item Code
Use the keypad panel highlighted in yellow to key-in the item number (EAN/UPC, numeric only) manually. Pressing the “Enter” button will add the item to the list.
Click on the “List” icon on the top left of the screen (highlighted in blue), to display your items grouped by Categories. Just tapping on the desired item will add it to the list.
To ring up the sale, tap the green ‘Pay’ button.
Bemacash supports single and multiple tendering for the order; cash, credit card and store credit.
Debit Card and EBT will only be available when PAX pin pad is configured on the system.
On this screen, it will autofill the remaining balance into the highlighted area. When you hit ‘Cash’ without entering the amount given by the customer, it will assume it was paid with exact change.
Credit Card / Gift Card Transaction
Select “Credit Card” / “Gift Card”. The application will prompt you to swipe the card on the PAX machine.
This tender option will be available once the store has been setup to process returns with Store Credit.
7. Set up your PAX Terminal
Do you have access to the Pax Broad POS Portal to connect the Pax Terminal to this merchant?
If so, continue below.
If not, please sent the merchant VAR Sheet and Pax Machine serial number to the BemaCash support team at email@example.com
Connect the pin pad terminal to the same WIFI router that the tablet is connected to. Connection can be through a network cable (RJ-45).
To work with a pin pad, you will need to configure a certified PAX terminal in the system by following the steps below:
- Go to ‘Settings’ by clicking the button on the top right of the Bemacash tablet home screen.
- Tap on 'PAX Pinpad settings' on the left panel.
- Press on the '+' button.
- Enter the terminal IP address (IP address is shown on the pin pad terminal screen).
- Press OK and wait for “Device Ready” Message.
Once a pin pad device is added to the system, BemaCash will process all electronic transactions through it (credit card, debit card, gift card, EBT).